The best way to book a place at our meetings is to use the website and book on line using your VISA, MasterCard. Alternatively: Phone +44 (0) 1865 849 841 to request an invoice or pay by Amex (as this is not yet configured for online payments).
The conference fee includes: • All conference sessions • Lunches and refreshments • Access to exhibition room • All networking forums • Conference work book • e-documentation pack Accommodation, travel and meals outside those shown in the conference agenda are not included. The event website will detail room rates negotiated with the venue where the meeting is being held.
Discuss this with our team when you register
Early bird and group booking discounts are identified on the website. Promotional discounts are published by email or though partner organisations.
The event fees are published on each event website in the registration section. For sponsorship prices and packages, please contact the sponsorship team firstname.lastname@example.org
Approximately 150 words in paragraph format.
An automated confirmation will be sent for all online bookings from the website. If you do not receive this, please contact email@example.com. Other bookings are confirmed by email within 48hrs of the booking being received.
This will be discussed with you at the time you are invited to speak. Usually, we allow 25-30 mins including 5 mins for questions.
Yes, subject to consent from the speaker.
We require all speakers to provide a digital photo (portrait orientation) for display on our website, promotional literature and the conference workbook.
The role of the stream chair is to introduce the speakers, chair the Q&A session at the end of each presentation, keep speakers to time and make any other necessary announcements. You will be supported by a member of Global Engage’s team at all times.
Please let your conference producer know as soon as possible, or email firstname.lastname@example.org.
Unless informed beforehand, your presentation will not be filmed. Videos are made at some meetings, but sound recording is off and images collaged to give an impression of the conference, rather than documenting what you have presented. We often record the presentation slides and audio feed from the microphones using zoom or teams. This is for internal use only (as all our conference production team cannot be in the room) and you will be contacted to discuss any use thereafter before anything is done. If you are interested in getting the audio of your presentation for your own uses, please let us know before the conference.
No later than 48hrs prior to the meeting.
Our meeting app will allow you to network with the attendees.
We provide a poster presentation area with display boards etc.
PowerPoint. 4:3 screen format unless the conference producer confirms otherwise.
You do not have to pay. As a speaker you have full access to the conference, exhibition hall, refreshments and networking app and reception. Documentation and meeting resources are available. Our sales team will contact you to offer you options for colleagues to attend the meeting,
All of our conferences and materials are in English.
We make every effort to cater for disabilities and special needs. Please make sure that you inform us of any requirements as far in advance as possible. Most facilities will be provided by the venue rather than Global Engage, so the more time we have to coordinate with them, the better.
If you have a relevant journal, magazine, website, blog or group where our audience could benefit from your content and vice versa, we would like to discuss ways of working together.
Smart Casual, Business Attire.
This depends on the conference.
For details about sponsorship opportunities contact email@example.com Your personal account manager will be able to answer all your questions. Logos and Workbook Adverts – please supply high resolution files (JPG or PDF) with or without bleeds. Email broadcast to delegates – please supply HTML files with all images embedded – Word files converted to HTML are only adequate if the format is a simple email letter and does not include images or specific layout requirements etc. Set up times vary from meeting to meeting. These will be confirmed in your welcome letter. Breakdown takes place after the end of the afternoon tea break on day two. Specific times and shipping instructions will be confirmed for each conference
We seek permission from our speakers to release all of the slides in a PDF format on a private web page for the attendees of the conference. Getting permissions or modified versions of slides where data needs to be edited generally takes up to 2 weeks. Nothing is released without the speaker’s consent. You will be emailed a link to access these. Slides are provided as a courtesy by the authors, who retain copyright and slides may be withdrawn at the authors’ request.
Vendors/consultants/solution providers are organisations or individuals that deliver services or sell products to Academic and Industry attendees.
We have guaranteed hotel room rates at most venues. These are detailed in your welcome letter but are time restricted.
Access to the meeting is dependent on payment and your registration is not guaranteed until payment is received. We can take credit card payments securely over the phone, please call us on +44 (0) 1865 849 841.
Please refer to our T&Cs. Normally, a full refund (minus a £15 admin fee) is given for all orders cancelled up to 4 weeks before the conference. You can substitute a colleague at no charge. If no substitute is available, you will have access to any online resources.